Computers in the Classroom

Judy Arzt, Ph.D., Saint Joseph College, CT

Why Use Tables and How to Create One

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jarzt@sjc.edu

Why use a table

Tables are used to align text and pictures across the screen. Tables allow for aligning text in neat columns.

The tab key and spacebar should not be used to create spacing on web pages. Using tables with columns and rows serves the purpose for adding spacing on web pages.

create a simple table (Word 2003-2005)

Use the “Table” menu, and select “Insert” and “Table.” Use the dialogue box that appears to indicate number of columns and rows. For example, if 1 picture and 1 small block of text are desired, indicate 1 row and 2 columns, for the picture will be inserted in 1 column and the text column 2. See the example below:

Text appears here. After the picture and text are inserted, they can be resized, repositioned, and realigned; and the gridlines can be removed. See the sample below.

The picture has been moved, the column widths have been adjusted, and the gridlines have been removed. Notice the differences in appearance between this table and the one above.

resize the picture

To resize the picture, click on the picture and use the sizing handles to make the picture smaller or larger. To change a column width, grab the column border with the mouse (so a vertical double arrow appears) and move the border. To remove the gridlines, click on the crossbar arrows in the left-hand corner just outside the top of table to select the table. Then use one of two methods: the menu method (border menu; None) or the right-mouse method and select No Borders).

Menu method: On the “Format” menu, select “Borders and Shading,” and making sure the tab “Borders” is selected, select the option “None,” and click okay.

Right-mouse method: With the table selected, right mouse click to bring up a shortcut menu. Select “Borders and Shading,” and proceed as directed for the “Menu method.”

Tips on Inserting Clip Art, Pictures, and Setting Up a Picture Folder

Last revised: 5/18/10 2002-2010 All Rights Reserved.

@Judy Arzt

jarzt@sjc.edu