Computers in the Classroom

 

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Web Site Development Tips

Steps for Copying Word Files into Word Web

  1. Open your fully edited and formatted file from your disk or the U drive.
  2. Select all of the files using ONE of the following methods:

  Scroll through the file to highlight it all.

  Go to the Edit menu and select "Select All."

  Hold ctrl key and press the "A" key (i.e., Ctrl-A).

  1. Copy the file into the computer's memory (clipboard) using one of the following methods:

  Go to the Edit menu and select, "Copy."

  Hit the Copy picture icon (two papers side by side)

  Hold ctrl key and press the "C" key (i.e., Ctrl-C).

  Use the right mouse method by clicking on the right side of the mouse and selecting "Copy."

  1. Go into the Word Web program. From the File menu, select New. Next, select the Web Page tab.
  2. On the Web Page selection screen, select "Blank Web Page."
  3. When the new blank page appears, you are ready to copy the document from the computer's memory (clipboard) on to the blank screen. You can do so in one of the following ways:

  Go to the Edit menu and select, "Paste"

  Hit the Paste picture icon (the clipboard).

  Hold ctrl key and press the "V" key (i.e., Ctrl-V).

  Use the right mouse method and select "Paste."

  1. You have now successfully copied the file from Microsoft Word into Microsoft Word Web. Please do not confuse these two programs. Although they appear to look the same, they do have many different menu options and save files in a different format. Your web pages will be saved as html files instead of doc files. You will notice that this change will appear in the filename's extension.
  2. You can now begin to format your web document. To do so, put in a background color or texture--using the format menu. You can also change the color of fonts. You can add horizontal dividers as well. However, you are advised not to add too many images (such as horizontal lines or clip art) because:

 You can clutter your page

 The image gets saved outside of your html file and may not get carried over as desired when viewing your page on the Internet

 Images consume file space and increase downloading time on the Internet

Saving Web Word Files

Save all of your web page files in the User drive (U drive) in your Website folder! When you are ready to save the file, go to File and select Save As. Switch to the U drive, and check the SAVE IN box to make sure that the correct drive appears. Then look for your Website folder and open it, so your new file gets saved in this folder. Also, please be sure that your html filenames contain no spaces. An appropriate name for a file might be your last name followed by another word (SmithProfile). When opening Word Web files from your Website folder, be sure "html" or "all files" is displayed in the file-extension box.

Naming Your Home Page

Remember to call your Home Page Index. The Index file is the first file that loads when a user goes to your site, and this file name must be used to get your site operational as a web site.

Saving Often

Remember the importance of saving your files often, about every 10 minutes. Once you have used Saved As to switch to your U drive and access your Website folder, as you continue to edit a specific file, you can use the fast save icon for successively saving that file. If you start on a new file, you will have to use Save As to set up saving the file on the U drive in your Website folder.

Notes on Scanning Photographs and Picture

When you scan pictures, you need to save them in a specific way to ease using them in your web pages. For resolution, use 72 dots per inch (DPI). For file type, select jpg. If you scan your pictures on one of the computers hooked to the college network, save your pictures in your U drive in your Website folder. When you name the file, do not include any spaces in the file name and be sure that jpg is the extension. You will then open Word Web, go to the place where you want to insert your picture, and use the Insert menu to insert your picture. If all has gone well, you should find the scanned picture in your Website folder. If you scan your picture on a computer not linked to the college network, you should save the file to disk and then copy the file into your U drive Website folder for inserting into your web page.

Inserting Hyperlinks

To insert links, follow these steps.

  1. Highlight the text that will be a hyperlink. Go to the Insert menu and select Insert Hyperlink, or use the Hyperlink button.
  2. You now need to hit the Browse button and look for the file on your U drive. Be sure that you switch to the U drive to find the file and are looking in your Website folder! Also, be sure that the box in front of Relative Link on the Hyperlink dialogue screen is checked. Once you find the correct file on your U drive, you can now hit OK on the Hyperlink screen. Check your hyperlink to make sure it links to the correct document. Insert the other links. (You will be prompted to save your file, if you have not already, before the software allows you to insert hyperlinks.)

Other information

 Once a file is saved, you can preview it to see how it looks on the Internet.   Remember that the settings of an individual monitor affect how web pages look. Thus, how your web pages look on your monitor when you create your files is not how it might look on the Internet. Keep this concept in mind, so you do not get frustrated when your site does not appear exactly as you would like it. For this reason you should keep your first forays into creating web pages simple. That is, don't try to incorporate many tricks that are time consuming; you might be frustrated if your site does not look the way it did when you created it.

  Options to improve your project:

 

Last revised January 14, 2002

J. Arzt